Havelock Community Association DIA Sub-Committee Terms of Reference

Sub-Committee Name	Department of Internal Affairs (DIA) Sub-Committee
Chairing	Barbara Faulls Chair of the Sub-Committee.
Functions of the Sub-Committee	To consider and make recommendations to the HCA Main Committee on all matters relating to governance of the Community Development Adviser (to include developing formal arrangements for the appointment, appraisal, supervision, support and remuneration of the Community Development Adviser). To receive reports from the Community Development Adviser To advise the HCA Main Committee on staffing matters generally and ensure that the organisation’s best practice employment policies and procedures are followed.
Frequency of Meetings	The DIA Sub-Committee shall meet formally not less than 3 times in each year. A quorum at each of these formal meetings shall be 2 members. The DIA Sub-Committee may otherwise meet to discuss operational issues with the Community Development Adviser on an as needed basis.
Record of Meetings	Minutes of meetings or a summary thereof will be circulated to the DIA-Subcommittee in a timely manner following formal meetings and will be the responsibility of the Community Development Adviser.
Reporting	The DIA Sub-Committee shall report to the HCA Main Committee at each regularly scheduled HCA meeting next succeeding any DIA Sub-Committee meeting. The report may be in written or oral form and may consist of the DIA Sub-Committee’s minutes or summary thereof. The DIA Sub-Committee shall also provide to the Main HCA Committee such other information as they may require.

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